Office manager part-time M/F

Are you an office manager looking for a part-time job? This job is for you!
Our client, a company specialising in financial services, is looking for an Officer Manager on a part-time basis. This is a temporary contract starting as soon as possible for at least 3 months.

Responsibilities:
  • Welcoming our visitors and owners of the office safety (access badge allocation and closely monitoring the process)
  • Manage vendor relationships and contracts for office services, such as but not limited to landlord, cleaning company, plant / flowers, fruit delivery, coffee machine vendor.
  • Handle incoming / outcoming mail : express and registered mail, contact with Post, organize express mail deliveries in Luxembourg (urgent notary documents, for example), ensuring timely actions.
  • Provide administrative support to employees upon request, enhance communication at the office by mastering multimedia support and prepare presentations.
  • Support the Site Leader with travel organization and expense reports submissions, as well as supporting office supplies inventory and transportation arrangements. Order and maintain Koch’s merchandize items as necessary.
  • Support organization of employee’s events by being an active member of our ‘event committee’, as well as coordinating local conferences, lunches, and our upcoming new office inauguration – applying an economic thinking mindset.
  • Support new joiners by setting up their workspace, prepare the welcome package and support the onboarding plan organization with the hiring supervisor.

Requirements:
  • Proven experience as an Office Manager.
  • Proficient in office software and communication tools.
  • Identifies problems and implements solutions.
  • Effective, proactive and timely communication.
  • Self-driven attitude.
  • Fluency in English and French is a must, and any other language will be an asset.
Competencies:
  • Demonstrated effective verbal, written and interpersonal communication skills.
  • Ability to adapt to and quickly learn new systems.
  • Be solution oriented with the ability to respectfully challenge the status quo.
  • Ability to organize and prioritise to effectively manage multiple tasks.
  • Act as one team on the field, sharing knowledge and supporting other team members.
  • A creative mindset and approach to envisioning what it could be.

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Summary

Job Type
Temporary
Industry
Banking
Location
LUXEMBOURG
Specialism
Banking and Insurance
Pay
According to profile
Ref:
1448937
Closing date
29 May 2026

Talk to a consultant

Talk to Leane Stammler, the specialist consultant managing this position, located in Luxembourg
Hays, 65 Avenue de la Gare

Telephone: +352 268 654 50

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