Legal administrative assistant

Do you have experience as a legal assistant ? Apply !
The Assistant will report to the Head of Division and provide comprehensive administrative and operational support to the Division. The role involves close collaboration with lawyers and assistants within the Division, as well as with other Directorates, and regular interaction with external stakeholders to ensure the smooth and efficient functioning of the Division.

Key Responsibilities
  • Prepare, review, and finalize legal documents, notes, and presentations in compliance with established procedures and internal policies
  • Support and monitor internal processes, including the preparation and circulation of legal contributions to decision-making documents, distribution of legal advice, and ensuring proper document handling and archiving (both electronic and physical)
  • Perform a wide range of administrative and secretarial duties, including managing correspondence, document control and distribution, filing, and maintaining the Division’s budget
  • Coordinate and organise meetings, manage calendars, and ensure efficient scheduling for the Head of Division and team members
  • Draft correspondence, reports, presentations, and briefing notes on a variety of topics
  • Provide administrative support related to internal governance processes, including monitoring MC/BoD agendas, preparing supporting documentation (e.g. JU fiches), and ensuring timely submission for approval
  • Manage purchase requests for consultancy services and handle related administrative processes with external providers
  • Organise business trips and external events, including preparation and follow-up of expense reports
  • Build and maintain effective working relationships across the Directorate and with key internal and external stakeholders
Qualifications
  • Secondary education diploma complemented by a two-year certification in a relevant field (e.g. secretarial studies, business administration)
  • Minimum of 3 years’ relevant professional experience in a similar role; experience in a legal environment (law firm, in-house legal department, or similar) is considered a strong asset
  • Strong command of standard IT and office tools (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; familiarity with electronic document management systems, archiving tools, and reporting systems is an advantage
  • Excellent command of English (written and spoken) is required

Core Competencies
  • Accountability: Takes ownership of tasks and delivers on commitments reliably
  • Collaboration: Works effectively with others, fostering strong partnerships and demonstrating flexible and clear communication
  • Innovation: Proactively seeks and suggests improvements to enhance efficiency and effectiveness
  • Results orientation: Delivers high-quality outcomes under pressure, with strong prioritisation skills and attention to detail
  • Trust and integrity: Builds credibility through professionalism, honesty, and ethical conduct

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Summary

Job Type
Temporary
Industry
Banque
Location
LUXEMBOURG
Specialism
Banque et Assurance
Pay
Depends on the profile
Ref:
1447780

Talk to a consultant

Talk to Clemence Bernhard, the specialist consultant managing this position, located in Luxembourg
Hays, 65 Avenue de la Gare

Telephone: +35226865450

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