Administrative assistant M/F

Join a famous institution in Luxembourg.
Our client, a famous institution in Luxembourg, is looking for an Administrative Assistant for the Head of the Arts & Culture Programme.

The candidate assists in the day-to-day coordination of the Programme, has extensive external contacts and work with beneficiaries of and contributors to the Institute’s activity and works in close collaboration with all other Directorates/Departments as necessary.
He coordinates the staff outings; monitor responses of attendance; provide assistance on the given days. He enriches and populate the A&C contacts list for the dissemination of information and the dispatching of invitations. He coordinates and provide administrative assistance for the missions of the Head of A&C. He assists in the preparation and logistical planning for various events. He manages mail/document distribution, diary scheduling and all other logistical requirements. He assists in the accurate preparation, finalization and distribution of letters, notes, complex reports, graphs, and presentations. He provides editorial support in refining and controlling all outgoing documents in terms of language, grammar and content and/or ensure quality of documents requiring a Senior Manager’s signature and/or approval. He organizes filing systems both electronic and on paper and ensure effective and accurate filing of all electronic and hard copy documents and other information for easy access and retrieval. He distributes and circulate information, reports or status updates in order to keep others informed. He serves as a primary point of contact and provide general research support.

Our client is looking for a secondary level education, complemented with a 2-year certification in secretarial studies or business administration, and at least 3 years of relevant professional experience preferably in a corporate sector. Excellent knowledge of IT skills (standard office tools) and an excellent knowledge of written and spoken English are required. Knowledge of another European language would be an asset. #1310259
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Job Type
Banking and Insurance
According to the profile

Talk to a consultant

Talk to Leane Stammler, the specialist consultant managing this position, located in Luxembourg
Hays, 65 Avenue de la Gare

Telephone: +352 268 654 50