Portfolio Management Officer (M/F) – German speaker

Document management, bank account monitoring, and liquidity planning support within an AIFM Portfolio Manager
About the Role

Our client, a fully authorized Alternative Investment Fund Manager (AIFM) based in Luxembourg and specialized in Private Equity and Infrastructure, is seeking a Portfolio Management Officer (Junior to Mid-Level) to reinforce its Portfolio Management team.
Following recent internal turnover, the team—currently composed of three professionals—requires a dependable and well‑organized resource to ensure smooth execution of daily operations and fund‑related processes.
This position offers an excellent opportunity to gain exposure within a regulated AIFM environment and contribute directly to the stability and operational excellence of the platform.

Key Responsibilities

Operational & Document Management
  • Review and manage a high volume of documents with accuracy and compliance in mind.
  • Coordinate signature processes via DocuSign and handle NDA circulation.
  • Prepare operational drafts, forms, and documentation.
  • Ensure proper filing and adherence to internal processes.
Portfolio & Fund Operations Support
  • Assist with the control and follow‑up of capital calls and distribution notices.
  • Perform daily bank account monitoring, reconciliations, and transaction control.
  • Support liquidity planning activities across ~27 funds.
  • Contribute to AGM preparations, including vote forms, signature coordination, and dispatch.
Reporting & Compliance
  • Produce routine internal operational reports.
  • Support KYC, compliance requests, and the processing of invoices.
  • Assist with regular governance and regulatory timelines.

Candidate Profile

Background & Experience
  • Experience within an AIFM or regulated fund management environment is a strong advantage.
  • Prior exposure to Private Equity or Infrastructure investment structures is highly valued.
  • Understanding of operational processes such as AGMs, capital calls, cash monitoring, and basic fund mechanics.
Technical Skills
  • Proficient in Excel (intermediate level required).
  • Comfortable with DocuSign, SharePoint, and internal systems.
  • Ability to work with structured procedures, checklists, and tight deadlines.
Languages
  • Fluency in German and English is required.
Personal Attributes
  • Highly organized, detail‑oriented, and reliable.
  • Strong sense of responsibility and process discipline.
  • Ability to manage a significant administrative workload.
  • Collaborative mindset and willingness to support team members.

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Summary

Job Type
Contract
Industry
Banking
Location
LUXEMBOURG
Specialism
Accountancy and Finance
Pay
€400/day
Ref:
1443541

Talk to a consultant

Talk to Damien Lannoy, the specialist consultant managing this position, located in Luxembourg
Hays, 65 Avenue de la Gare

Telephone: +35226865452