Legal & compliance assistant

Legal & Compliance Assistant
Location: Luxembourg City Contract: Full-time, on-site
Reporting line: Legal, Tax & Compliance Director (member of the Management Board)
Sector: Private organisation operating across philanthropy, investment management, and finance, with international activities and a multi-entity structure.

Role Overview
The Legal & Compliance Assistant plays a key role in supporting legal, corporate, governance, and compliance activities within an international organization active in philanthropic and investment-related services. The role supports affiliated entities and clients across multiple jurisdictions, with a strong focus on Luxembourg corporate law and regulatory requirements.

This position is well suited to a motivated and detail-oriented professional who demonstrates reliability in day-to-day execution, approaches complex legal and regulatory matters with curiosity, and contributes positively within a collaborative and high-standard working environment. The Legal & Compliance Assistant ensures the accuracy and integrity of corporate records, supports governance processes, and contributes to compliance with applicable legal, regulatory, and AML/KYC obligations.
The role offers exposure to an international, multi-entity environment and provides strong opportunities for professional and personal development.

Key Responsibilities:

Corporate & Legal Administration
  • Supports the full corporate lifecycle of entities, including incorporations, amendments, restructurings, and liquidations, with a strong focus on quality and accuracy.
  • Coordinates with notaries, law firms, corporate service providers, and other external advisors.
  • Prepares documentation for board and shareholder meetings, including agendas, resolutions, minutes, and follow-up actions.
  • Assists in the review and drafting of legal documentation (e.g. commitment agreements, advisory agreements, loan agreements), demonstrating attention to detail and openness to new legal topics.
  • Maintains and updates statutory corporate documentation for Luxembourg and foreign entities (articles of association, shareholder registers, UBO registers, powers of attorney, resolutions, etc.).
  • Ensures timely and accurate filing of corporate documents with the Luxembourg Trade and Companies Register (RCS) and other competent authorities.
Compliance & Regulatory
  • Supports compliance with Luxembourg and international legal and regulatory requirements through proactive and solution-oriented work.
  • Assists with regulatory filings and ongoing reporting obligations, including CRS and FATCA.
KYC / AML
  • Collects, reviews, and maintains KYC/AML documentation in accordance with Luxembourg AML laws and applicable foreign regulations, in the context of investment and philanthropic activities.
  • Acts as a point of contact for banks, financial institutions, and service providers regarding KYC/AML requests.
Governance & Internal Controls
  • Maintains governance calendars, filing deadlines, and compliance trackers.
  • Contributes to the continuous improvement of legal, governance, and compliance processes and internal controls.
Profile:
  • Holds a Bachelor’s degree in Law, Business Administration, or a related field.
  • Has 2 to 5 years of experience in a similar role in Luxembourg (e.g. corporate service provider, law firm, PSF, financial institution, family office).
  • Demonstrates solid knowledge of Luxembourg corporate law, the regulatory environment, and AML/KYC requirements in an international context.
  • Experience in an international and multi-entity environment is considered an asset.
Skills & Competencies:
  • Demonstrates excellent written and spoken English and French.
  • Shows strong organizational and documentation skills, with a high level of attention to detail and the ability to manage multiple priorities.
  • Displays professional curiosity and a willingness to learn and grow in a complex regulatory environment.
  • Acts with a high level of discretion, integrity, and professionalism.
  • Communicates effectively and works collaboratively with internal and external stakeholders.
  • Is proficient in Microsoft Office and corporate document management systems.
What the Role Offers
  • A stable and responsible position within a values-driven, international organization based in Luxembourg.
  • Exposure to a broad range of legal, compliance, and governance matters across diverse activities.
  • Direct interaction with senior management.
  • A competitive compensation package aligned with Luxembourg market standards.
  • Professional development opportunities in a collaborative, high-quality working environment

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Résumé

Offre
CDI
Secteur d'activité
Banque
Localisation
LUXEMBOURG
Spécialité
Banque et Assurance
Salaire
Depends on the profile
Réf. :
1442542

Contacter un consultant

Parler à Clemence Bernhard, Consultant spécialisé en charge de cette offre , située à Luxembourg
Hays, 65 Avenue de la Gare

Téléphone: +35226865450