English and French-speaking assistant M/F

Are you used to managing administrative tasks? Join this team!

Our client, a European institution, is looking for an English and French-speaking assistant for a temporary assignment starting as soon as possible in June.

Responsibilities:

Support the head of division in the day-to-day administration of relevant processes and procedures to facilitate the well-functioning of the division;
Provide administrative and secretarial assistance in the preparation of notes, briefings, presentations and other relevant documents in accordance with the standard for the different types of documents;
Assist in the system-processing, sign-off and distribution of notes to the Management Committee, Board of Directors, etc and as appropriate, liaise with the Bank’s translation teams;
Support the regular monthly Group Operational Plan reporting, including the data collection process;
Manage updating of document databases, relevant intranet pages, and maintain the electronic archives;
Assist in the preparation, planning and organisation for various events; for example, organising meetings, presentations, seminars, liaison with protocol services, registration to external conferences, business trips;
Organise the team’s agenda, and coordinate participation in Management Committee and Board of Directors meetings;
Other administrative tasks such as filling documents, entering data, maintaining email distribution lists, and logistical support to the team;
Act as mutual back-up with the other divisional assistants, coordinating absences, where necessary;
Contribute to a good working atmosphere within the division and the department to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives;
Make suggestions to improve administrative processes, where relevant.

Academic qualifications and professional skills:

Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
At least 3 years of relevant professional experience;
Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);
Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage.

Competencies:

Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.
Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behavior with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.

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